Tool checkout with a signature.
Every tool tied to a person, a job, and a return date.
Inventory and job costing for contractors
Inventory software your crew will actually use.
Your crew scans material on their phone. Your office sees what every job actually cost against the estimate. No training, no consultants, and we'll set it all up for you.
HOW IT WORKS
Scan it. Approve it. Know what it cost.
1. Crew scans and pulls.
Point the phone at the bin, tap Pull. That's the whole job in the field.
2. Office approves.
Nothing closes until it's checked. The people who pull material aren't the people who approve it.
3. Owner sees job cost.
Actual material cost against the estimate, on every job.
RUN YOUR OWN NUMBER
How much material spending is unaccounted for?
$
%
%
Estimated unaccounted-for material per year
$105,000
Based on your estimates, this is the annual material spending you can't fully account for. Tracking purchases, usage, and returns helps you understand where that money goes.
Adjust the figures to reflect your business. This is an estimate, not a guaranteed saving.
DONE-FOR-YOU SETUP
We'll set it up for you. Free.
Send us what you've got: a spreadsheet, supplier invoices, even photos of your shelves. We load your materials, warehouses, trucks, and team. You print your QR labels, stick them where the material lives, and start scanning.
Follow your material from stock to job.
Know what you have.
Check recorded stock across your warehouse and trucks before ordering more.
Know where it went.
Review transfers, usage, and returns to follow material movement.
Know what the material cost.
Compare actual material costs with the estimate and see where they differ.
Your crew scans QR labels with their phone camera to pull and return material. No scanners, no training. iOS and Android.
WHAT ELSE IT DOES
Everything your shop needs. Nothing it doesn't.
Print your own QR labels.
Every item gets a code. Stick it where the material lives.
Every pull, on the record.
Who pulled what, from which batch, for which job.
Restock with real cost.
Every batch carries what you actually paid, so job cost is right.
INTEGRATIONS
Connect with the tools you already use.
Material cost writes straight back to the job in your CRM.
AVAILABLE NOW
Upcoming integrations
PLANNED
REQUESTED BY CUSTOMERS
OnlineMissing your tool?
Get updates on the QuickBooks Online integration.
We're working on connecting material costs to customers and jobs in QuickBooks Online. Leave your email to hear when it's available.
Pricing
Material is a third of your job cost. Core pays for itself the first time it catches a missing pallet. Every plan includes unlimited users, free setup, and a free 30-day trial with no credit card.
Core Plan
POPULARThe full InventoryHQ platform for teams running operations from a single warehouse location.
$199.00/month
Billed monthly
- Free 30-day trial
- 1 location
- Unlimited users
- Inventory management
- Job tracking
- Equipment assigning
- Reporting tools
- CRM integrations
Equipment Only
Track, assign, and manage company-owned equipment with full visibility and accountability, without job-level tracking.
$99.00/month
Billed monthly
Free 30-day trial · Unlimited users · Equipment tracking
Custom
Scale InventoryHQ to match the size and complexity of your operation, with no limit on locations or users.
Unlimited locations · Unlimited users
Add-ons
Expand capacity as your operation grows. Billed monthly.
Additional warehouse
Price per additional warehouse location
$99.00/mo
Additional service truck
Price per additional service truck per month
$19.00/mo
Questions before you get started?
What is InventoryHQ?
InventoryHQ is material inventory and job-costing software for specialty contractors. It tracks material across warehouses, service trucks, and job sites, records usage and returns against each job, and reports actual material cost against the estimate. It integrates with JobNimbus, AccuLynx, and Leap, with QuickBooks Online in development. Plans start at $199 per month with unlimited users and a free 30-day trial.
Can I use InventoryHQ if I order materials per job?
Yes. Start by tracking materials purchased for each job, what your trucks carry, and any unused materials that come back. You don't need to change how you buy to start keeping better records.
Do I need to carry more inventory?
No. The goal is to understand what you already have and how it gets used. That visibility helps you decide what to reorder and what you can use before buying more.
How do we get the team into the habit?
Keep it simple: the crew scans a bin and taps Pull. That's the whole job in the field. If your guys can use a phone camera, they can use InventoryHQ. Your office reviews and approves each job, so gaps get caught early.
Do I need barcode scanners or special labels?
No. Use your phone's camera. Print QR labels from InventoryHQ on any printer and stick them on bins, shelves, and truck racks.
How does this fit with our CRM?
InventoryHQ integrates with JobNimbus, AccuLynx, and Leap. Your CRM keeps running sales and jobs; InventoryHQ adds the material layer: what is in the warehouse and on each truck, what each job used, and what it cost. See how the two compare at InventoryHQ vs your CRM.
What does getting started involve?
We do it for you. Send us your material list in any form (spreadsheet, supplier invoices, even photos) and we'll load your inventory, warehouses, trucks, and team. You print your QR labels from InventoryHQ and start scanning.
How much does InventoryHQ cost?
Material inventory and material costing start at $199/month. Equipment-only tracking is $99/month. The Core plan includes one location with unlimited users. Additional warehouses are $99 per month each and additional service trucks are $19 per month each. Every plan includes a free 30-day trial.
See what your next job’s material actually costs.
Start with one job. Your crew records what gets used and returned, so you can compare material cost with the estimate.
Start free, no credit card